What will the PDCI do for you, the CAED faculty member?
PDCI services provided to CAED-participating institute faculty include:
- Administrative support for grant operations
- Assist in obtaining grant/contract information
- Dissemination of reports, documents, papers (hard copies or internet)
- Administration of college seed grant money
- Faculty colloquium on projects
- Maintenance of web site
- Posting opportunities on the web site
- Building professional affiliate groups
- Outreach to clients
- Administration of seed money grants
- Market what you are doing now
- Act as a grant/contract bank for small grants to reach $100,000/year level
- Provide minor clerical administrative support for grant/contract preparation
- Act as liaison to other CAED centers and institutes
- Maintain a database of faculty skills and expertise - "Community of Scholars"
- Represent all CAED academic department research interests related to its mission
- Assist in press release preparation for research projects
- Help in working out funding schemes and budget strategies
- Assist in creating master agreements
- Make faculty life easier
Common Grant & Contract Definitions
- A written agreement between the University or the Corporation and a sponsor to provide an economic benefit to the sponsor, generally in the form of services, for compensation. The agreement is binding and creates a quid pro quo relationship between the parties. Contract activity includes research, public service and educationally related project proposals and award, whether solicited or unsolicited, which are either submitted to or received from federal, state, municipal or county agencies, public or private corporations, and private foundations or individuals.
- A financial award to a recipient to carry out an approved project or activity. A grant generally anticipates no substantial programmatic involvement of the sponsor with the recipient during performance of the project or activity, but sponsors usually request an accounting of the use of funds and of results of the project or activity. The University or Corporation may commit resources or services as a condition of the grant. Grant activity includes research, public service, and educationally related project proposals and awards, whether solicited or unsolicited, which are either submitted to or received from federal, state, municipal, or county agencies, public or private corporations, and private foundations or individuals.
- Principal Investigator
- The individual (whether referred to in the contract or grant as a Principal Investigator, Project Director or other similar term) designated by the University or Corporation to be responsible for ensuring compliance with the academic, scientific, technical, financial and administrative aspects and day-to-day management of the sponsored program.
- Sponsor means the party paying for the services or other economic benefit under a contract or providing the financial award for a project or activity under a grant.
- Sponsored Program Work Product
- Any work created in the performance of a sponsored program. Unless the contract or grant states otherwise, sponsored program work project does not include journal articles, lectures, images, books or other works that are subject to copyright protection and have been created through independent academic effort even if based on the findings of the sponsored program.
Responsibilities: The Principal Investigator is the individual responsible for all aspects of the grant – both programmatic and fiscal. In general, the responsibilities of the Principal Investigator, beyond those that may be imposed by the sponsor, include but are not limited to:
- Assuming overall responsibility for meeting the requirements, goals and objectives of the sponsored program as originally proposed, or subsequently modified;
- Working closely with the Sponsored Programs Office or University, as the case may be, to ensure that funds are spent appropriately and in accordance with the terms of the grant/contract and the allowable cost principles identified in OMB circulars;
- Complying with applicable federal and state laws and University and Corporation policies and procedures;
- Preparing and submitting reports at the times indicated in the grant or contract;
- Maintaining a close working relationship with the Corporation Sponsored Programs Office or University, as the case may be, to manage the grant/contract funds.
- Conflict of Interest
The campus policy on Conflict of Interest in Externally Funded Research governs the identification and management of conflict of interest in the conduct of sponsored projects and other research activities.
Download the Cal Poly Policy on Conflict of Interest in Externally Funded Research (pdf)
- Cost Recovery
- All appropriate indirect and direct costs shall be recovered for sponsored programs in accordance with CSU policy, University and Corporation policies and/or other funding agency requirements.
- Cost Sharing
- In some cases the University may waive a portion of direct or indirect costs as a means of cost sharing. When there is cost sharing or matching in connection with a sponsored program, the Sponsored Program Administrator, in conjunction with the Principal Investigator, must document actual costs shared or matching contributions in a manner consistent with the campus cost allocation plans, sponsor requirements and OMB Circulars, if applicable. All cost sharing shall be documented at the time of proposal submission on the PAF and/or the "Grant-Matching Request Form."